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Festival Application

15th Annual Montford Arts and Music Festival

Nonprofit Vendor Application

Saturday May 19, 2018 10-7
On Montford Avenue, between Chestnut and Cullowhee

Sponsored by the
Montford Neighborhood Association


April 20, 2018 - Deadline to receive applications
April 20, 2018 - Cancellations up to and no refunds after this date
May 19, 2018 - Show Date - (10AM-7PM approx.)
Early applications will receive best space allotment.
This is an outdoor festival with no rain date and no refunds due to inclement weather.

Festival Layout

The Montford Music and Arts Festival has grown bigger and better and moved. All vendor spaces will now be located on Montford Avenue between Chestnut St. and continuing down Montford Avenue past Cullowhee. The Music Stages will be located the same, with the Food Court located on Montford. Electricity will only be made available for food trucks.

Show Information

  • Each exhibitor will be provided with a 10x10' display area lined up side by side with no additional space in between booths.
  • Each exhibitor is responsible for their own booth setup.
  • No tables, chairs, tents or tent anchors will be provided by the festival.
  • Crafts, your creations, and information should be attractively displayed.
  • Table covers should be used for tables, etc.
  • Parking is available on the street throughout the Montford neighborhood.

Festival Show Rules

  1. Artists and vendors must be 18 years of age or older to apply.
  2. Table or display must be staffed by the organization volunteers.
  3. Exhibitors set up hours are between 7-9:00 am (exact set up time will be emailed). Arrivals after 9:00 am are at discretion of Festival to set up with no refund for set up refusal.) Booths and materials should be dropped at the booth site. Set up of booth may begin after vehicle has been removed from festival site.
  4. Early dismantle of booth may begin at 6:00 pm with hand truck only, no vehicles will be permitted in area until free of festival goers between 7:15 and 7:30pm.
  5. Exhibitors must remove their display by 8PM.
  6. No vehicles are allowed on the festival site after 9:00AM or before the music ends.
  7. Complete set up and dismantle details will be sent to each vendor prior to Festival.
  8. Cooking is only allowed in food trucks (that is, cooking is not permitted in booths.)
  9. Each exhibitor will be responsible for collecting and remitting North Carolina state and local sales tax. Any person engaged in business and making sales in North Carolina must register with the NC Department of Revenue and is required to collect and remit Sales and Use Tax and produce a certificate of registration.
  10. The Montford Neighborhood Association, its sponsors and employees cannot be held liable for any loss or damage to displays or artwork.
  11. Display areas will be located on the street pavement. Exhibitors are not allowed to nail into the pavement to secure their booth. The sidewalks behind the booths must be kept clear. Weights must be used on each tent pole. Gallon jugs of water and rope work well.

Show Fee

The entrance fee for non-profit vendor applicants is $45.00.

All fees must be made via Paypal and all fees must be paid at the time of application for your application to reach us.

Note: Booth space is limited and allocated at the discretion of the Montford Festival Vendor Coordinator.

Items marked with * are required.

This is a fixed field. It cannot be modified.
Please add the name of your business here.
Please include what you sell.
Please add the name of the business sharing your booth here.
Please add the name of the person serving as the business's contact.
Please include your mailing address (PO Box and/or street number and name).
***** NOTE: A security update seems to have intermittently broken file uploads. Please try to upload some images. You will be allowed to submit your application whether it works or not. If it doesn't, please email your images to Donna Brown ( and me ( We apologize for the inconvenience and hope that a fix for this comes in soon.
One image is required from all vendors. Four images are required from artists. Image1 will be displayed on the website.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict pdf.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict pdf.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict pdf.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict pdf.
Artists=$110, Artists Shared=$130, Commercial Vendors=$200, Commercial Vendors Shared=$275, Refreshment Vendors=$200, Food Trucks=$245, NonProfits=$45
Artists only.
Booths only.
All payments must be made via Paypal.
I will abide by the above mentioned rules. I hereby release and forever discharge from liability the Montford Neighborhood Association, its sponsors and their affiliated companies, officers, agents and employees.
Check here if you plan to leave after 6:00 PM, but before the music stops, that you understand that you will not be allowed to bring a vehicle on the festival site before the music ends.

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